Second Brain / Executive
Your business, on call.
A private AI brain for the CEO. Ask anything about your company from your phone or laptop. Every answer cites its source. It pulls live from HubSpot, QBO, your meetings, Gmail, and LinkedIn — so you stop digging through tabs to remember what was said, quoted, or decided.
$3,500
Setup + $1,000/mo · 3–5 day build · For CEOs of $1M+ businesses
1 User
5 Integrations
Your Own Server
Cited Answers
Ask your business a question. Get a real answer in ten seconds.
Executive Brain is a private knowledge base built around you. It ingests the tools you already live in, organizes everything into a searchable graph, and answers any question you throw at it — with a link back to the source.
"What did Acme commit to on our call last Tuesday, and have we billed for it yet?"
→ Answer with links to the Zoom transcript, the HubSpot note, and the QBO invoice status.
"Summarize every conversation we've had with the prospect from the LinkedIn message yesterday."
→ Pulls the thread, cross-references Gmail and HubSpot, surfaces the timeline.
"Who on our team mentioned anything about the Q3 pricing shift in the last 90 days?"
→ Cross-searches meeting transcripts and notes, surfaces exact quotes with context.
If ChatGPT is a general-purpose assistant, Executive Brain is a private operator who actually knows your business. Every answer links to the receipt. No hallucinations, no generic advice, no "based on public information."
Everything wired up. You don't configure anything.
Executive Brain is a full-service build. I provision the infrastructure, wire the integrations, load your history, and train you on it. You ask questions. That's your job.
Core Build
- Your own private server — Runs on infrastructure you own. Your data never touches OpenAI. No SaaS vendor can read it, subpoena it, or lose it in a breach.
- brain.yourcompany.com — Your custom subdomain. Voice + text chat. Phone and laptop. Secured with Google SSO.
- 5 core integrations live — HubSpot (contacts, deals, notes), QuickBooks Online (invoices, P&L), Gmail (CEO inbox), Zoom or Read.ai (meeting transcripts), LinkedIn (DMs and posts).
- Full historical ingest — We load everything backward: past meetings, past deals, past invoices. The brain compounds from day one, not month six.
- Cited answer engine — Every response links to the source document. Click the citation, see the exact quote.
- Mobile-first interface — Designed for the CEO who asks questions between meetings, from the car, or at 10pm.
- Claude Sonnet 4.6 — The strongest reasoning model available, used for every answer. Upgrades included as new models release.
Ongoing
- Monthly 30-min check-in — What you're asking, what's missing, what to add next.
- Quarterly strategy review — New integrations, query patterns, performance tuning.
- 24-hr support response — Something breaks, you text me, I fix it.
- Infrastructure + backups included — Server, tunnel, daily backups. No line items, no surprises.
- Model upgrades included — Anthropic releases a new version, you get it the day it ships.
CEOs who are still running the business, not watching it.
Executive Brain is built for owner-operators between $1M and $10M ARR. You wear five hats, you run discovery calls, you approve invoices, you remember too much of it in your head, and the rest is slipping through the cracks.
- You do 5+ meetings a week. Every one of them has decisions and commitments you can't always recall two weeks later. The brain remembers them all.
- You tried ChatGPT with your business data and it was wrong. You need a system that cites sources, not one that makes things up.
- You ask "what did they say about X?" and check four tools. You want one place, one answer, one citation.
- You decide fast. You don't need IT to approve, procurement to review, or a committee to weigh in. You see this, you say yes.
- Your time is the bottleneck. The monthly cost is less than one hour a week of your own time. If it saves you two, it's priced right.
If you're under $1M ARR, the integration surface is too thin and Executive Brain is overkill. Start with a Handled Blueprint instead — we'll build you up to Brain when the time is right.
Three to five days from signed to answering questions.
No drawn-out onboarding. No committee review. Executive Brain is designed to be live before you'd normally finish reading a SaaS contract.
Day 0
Signed & kickoff
You sign the one-page proposal and book a 30-minute intake call. We map your data sources, your three North Star questions, and your voice preferences.
Day 1–2
Infrastructure + integrations
I provision your server, set up your subdomain, wire up all five integrations, and start the historical ingest. You don't do anything — we handle the credentials on a secure call.
Day 3–4
Index, tune, test
Your data gets organized into the knowledge graph. I run test queries against your own business to verify citations are correct and answers are useful.
Day 5
Training session + go-live
45-minute walkthrough. How to ask good questions, how to read the citations, what to feed it over time. You leave the session using it.
Day 14
First check-in
What are you actually asking? What's missing? What should we add? We adjust based on how you're actually using it, not how we assumed you would.
Executive Brain is sharp. Here's where it ends.
This tier is built for a single CEO. If you need any of the following, you want Company Brain or something else entirely:
- Multi-user access — Executive Brain is one seat. Team sharing lives in Company Brain.
- Slack integration — Company Brain tier.
- Custom LLM training or fine-tuning — we use Claude Sonnet, not a custom model.
- A general chatbot for your website — this is a private internal tool, not a customer-facing product.
- Replacing HubSpot, QBO, or your existing tools — Executive Brain sits on top of them, not instead of them.
When You're Ready
The team will eventually want in. That's Company Brain.
Most Executive Brain clients upgrade to Company Brain within 6 months — usually the first time they forward an answer to their leadership team. When that happens, the upgrade is $5,000 setup, your MRR moves to $2,500, and we roll in up to 10 team members plus Slack.
See Company Brain